RIGHT TO
INFORMATION ACT, 2005
Rule
4 (1) b (i)Organization,
functions and duties
Government have
established the Andhra
Pradesh Tribal Welfare
Ashram and Residential Educational
Institutions Society (APTWAREIS)
vide G.O.Ms.No.51 SW (TW
Edn-I) Dept. dt.03.06.98 to take care of enrollment and retention of tribal
children and improvement in the quality of education imparted to them with
headquarters at Hyderabad. The Society shall be responsible for the efficient
management and running of the educational institutions entrusted to it from
time to time.
The Society
is managed by the Board of Governors consisting of the following members headed
by the Honourable
Minister for Tribal
Welfare, Government of Andhra
Pradesh as Chairperson
as per the
orders issued by
Government in G.O.Ms.No.17
Dt:03-05-2012 of Social Welfare(TW.Edn.2) Department. An IAS officer in the
Senior Time Scale
is appointed as
the Chief Executive
of the Society
as Secretary, Gurukulam.
1.
Hon’ble Minister for Tribal Welfare, Government of AP, …
Chairman
Amaravathi
2.
Principal Secretary to Government …
Vice-Chairman
/
Secretary to Government (Tribal Welfare)
3.
Commissioner / Director, Tribal Welfare Department … Member
4.
Managing Director, GCC
…
Member
5.
Secretary, APTWREIS
… Member
Convener
6. Chief Engineer, Tribal Welfare … Member
7.
Director, TCR & TI
…
Member
8.
Principal Secretary to Govt. / … Member
Finance
Department or his Nominee
9.
Principal Secretary to Govt. / … Member
Secretary
to Govt., Education Department
10.
Commissioner / Director of Intermediate Education …
Member
11.
Commissioner / Director of School Education … Member
12.
Director, SCERT
…
Member
13.
Two Project Officers of ITDA to be nominated by …
Member
Chairman
of the Society
14.
One Principal of Tribal Welfare Residential School
to
be nominated by Chairman of the Society …
Member
15.
Representative of NCERT, New Delhi …
Member
16.
Representative of NIEPA, New Delhi …
Member
Special Invitees
17.
Secretary, APREI Society
…
Member
18.
Secretary, APSWREI Society …
Member
The Chairman
is also authorized
to invite any
experts or others
who in his opinion are in a position to contribute
to the efficient functioning of the Society. The Board Of Governors shall meet
at least once in a quarter or as frequently as required. The Society is also
authorized to pay TA, DA, sitting charges and other allowances, as
required and necessary,
to the members
subject to the
General Guidelines of the
State Government in this regard. Government also approved the Rules and
Regulations for the day-to-daymanagement of the affairs of the society.
a) The
office organization is setup as follows:
1.Administration:
This wing is working under the control of Deputy Secretary (Admn). (1) AS (Admn), (5) Superintendents, (4) Sr. Assistants and (3) Junior Assistants are working
under the supervision of
the DS
(Admn) with four sections.
In A-section, (1) Supdt, (1) Sr.Asst and (2) Junior Assistants and (1) DPO are working.
In this
section Head quarters administration and Head quarters House
keeping and all service matters of
Principals, Pensions & Medical reimbursements
conducting of BOGs and maintenance of
stores, Inward & Out ward
are being
maintained.
In B-section, (1)
Supdt, (2) Sr.Asst and (1)
DPO (outsourcing)
are working.
In this
section, all service matters of
Non-teaching staff of Gurukulam Institutions
are being
dealt. Further, DPC of
all cadres
of Teaching and non-teaching staff, Counseling for
transfers of all cadres
, Rationalization
and regularization
of all
cadres are being dealt.
In E1-section
(1) Supdt, (1) Sr.Asst are
working. In this section all
service matters of JLs/ PDs /
PET/ CRT
Guest &
PGT TGT
Teachers of Gurukulam Institutions are being dealt. E2 Supdt in section all pension and medical reimbursement proposals of all cadres
of Gurukulam
Institutions are being dealt.
In Disciplinary and Legal cases( to be designated as Vigilance G2 section). (1) Supdt,
(1) Jr.Asst. is working. All
disciplinary cases and legal cases
of all
cadres of Gurukulam Institutions including Head
office are being dealt in
this section.
2.Academic:
This wing is working under the control of Deputy Secretary(Acad). (1) OSD (1)
Asst.Sect(Acad) (2) Superintendents (1) Jr. Assistant and (1) DPOs (outsourcing) are working
under the
supervision of DS(Acad). In this wing
there are
(2) seats.
In Academic section,
all matters
pertaining to Academic issues are
being dealt
viz., Admissions in all categories of Institutions & Enrollment, Syllabus Division, Filling up of vacancies
in SOEs/
COEs,
EAMCET & GETCET coaching &
result analysis, Internal Exams (Quarterly / Half Yearly, special tests, prefinal and public examinations & analysis) , External Examinations (i.e. Maths Olympiad, Hindi, Science etc), Training Programmes
(Teachers/JL), Calendar of Events
and State
functions etc.
3.Planning:
This wing is
working under the control of
Deputy Secretary(KGBV). (1) AS(Plg), (1) Superintendent, (2) Sr. Asst
and (1)
Junior Asst are working under
the supervision
of DS(KGBV). Consolidation of LAQs, RSQs, LSQs, CMPs, HRCs, SC, ST Commission etc, all meetings , Purchase of Computers/ Furniture for Head quarters and Institutions, Lab
equipment, Civil supplies,
Construction of buildings and repairs, rents, supply of Note books
etc.
are being dealt in this
section.
4.Accounts:
This wing working
is under
the control
of Deputy
Secretary (Accts). (1) AS (Accts),
(1) JAO, (1) Superintendent, (1) Accountant (4) DPOs (out
sourcing) (1) Audit Executive are
working under the supervision of
DS(Accts). Further Internal audit wing
is functioning.
In the Internal Audit total (4)
auditors on out sourcing
basis are
working at Head office and
(6) auditors on out sourcing
basis are
attending to audit at Institutional level.
In this section all matters pertaining to Accounts are being dealt. Viz., Budget
provision, sanctioning
and releases of amounts to the Institutions head wise and other
purposes, drawing and disbursement
of salaries
and other
payments to the Head quarters
staff and conducting internal
audit at
Head quarters and Gurukulam Institutions.
5.KGBV:
This wing is working under the control of Deputy Secretary(KGBV). (1) AAO with 2
Assistants are working under
the supervision
of DS
(KGBV). All matters pertaining to
KGBVs i.e. administration matters, academic matters,
accounts matters are being dealt
in this
wing.
6.MinigurukulaM:
This wing is working under the control of Deputy Secretary(Minigurukulam). (1) Sr.Asst
& (1)
TGT (on
OD basis
from Institutions)
and (1)
DPO (outsourcing)
are working
under the supervision of
DS(Minigurukulam),. All matters
pertaining to Minigurukulam i.e. administration matters, academic matters, accounts matters are being dealt in this
wing.
FileTracking System:
The AS(Admn) is
kept incharge
of this
system with two assistants of
DPO, Computer
Monitoring Assistant
for implementation
and follow
up.
Officework load:
The section
wise work
load is
reviewed by the Committee and
suggestions for closing of no. of
files and
to maintain
only running
files in
order to
implement File tracking system. The total
files are
3417, out
of which
nearly 2000 files are to
be closed
and the
running files are to be processed. In this direction, all the Section officers/ Superintendents / Assistants
were asked
to take
action which is about completed.
As per the
list of
files and
as per
the work
load seat
wise, detailed
discussions were held with the concerned
Officers, Superintendents and staff and
proposed changes in the job
chart of Gurukulam. Proposed seat wise job chart is given in Annexure for
consideration to implement on
approval by the Secretary.
Further detailed discussion,
were held
with Planning
and Accounts
wings and
the following suggestions are made by
the Committee
for effective
functioning of Gurukulam:
1. It
is proposed
to release
the electricity
and rental
charges every month fixing a
ceiling per month like
the salaries
to the
Institutions.
2. At
the time
of inception
of Gurukulam
i.e., 1999,
Guide lines
were issued
to all
the Gurukulam Institutions for maintenance of Institutions
regarding procedure of purchases
and limitations of expenditure. Limitations of expenditure
pertaining to the year of 1999. One decade
passed out, but limitations of
expenditure is not changed.
But Principals
are utilizing
the amounts
exceeding par capita. Internal audit wing
are objecting
that the
Principals are utilizing the amounts exceeding
par capita
and cause
initiating disciplinary cases against the
Principals and other staff. Hence
the Committee
has requested
the DS(Accts)
to prepare new proposals
while enhancing
the budget
rates head
wise and
also prepare guidelines for maintenance of Gurukulam Institutions. The DS(Accts)
has furnished the said proposals
to the
Committee. Further action to be
taken for approval of proposal.
3. Annual grade Increments of Principals/ Principal(FAC)s/OSDs are being
sanctioned by the Gurukulam
Head Office
and their
Service Registers are also being
maintained by the Head office. Hence sanction of AGIs to Principals/
Principal(FAC)s/OSDs may be delegated
to the Pos/ DD(TW)s in ITDA Districts
and DTWOs in Non-ITDA
Districts respectively
along with Service
Registers for
maintenance.
4. At present Record room is not maintaining at Gurukulam. It is proposed to utilize a room located in Gurukulam office, 2nd floor, DSS Bhavan and it is proposed to maintain the Record room by one Senior Assistant with the
assistance of one attender.
5. At
the inception
of Gurukulam
i.e. in 1999, 59 Institutions were functioning.
But at present total
134 RSs/
RJCs/ SOEs/
COEs are
functioning, KGBVs 102 and
41 Minigurukulams are functioning under the control of Gurukulam. But staff were not increased and it is very essential to enhance the staff working in Gurukulam Head office. More over Bye-laws and service Rules of Gurukulam
have to be reexamined. Therefore, the
Committee has observed and suggested
to constitute a committee
with the
officers of Gurukulam and experts
in service
matters to examine the
service rules, Bye-laws of Gurukulam
and also
to submit
the detailed report andif any
b) JOB CHARTS OF THE PRINCIPALS
& STAFF AT GURUKULAM INSTITUTIONS:
I. JOB CHART OF THE PRINCIPAL:
A. ACADEMIC:
1. He/she shall teach eight periods a week, preferably one subject completely or partly.
2. Guide
subject teachers of his/her own
in particular
and others
in general.
3. Arrange
for professional
guidance from his/her own and
also from
local
experts; if available in other subject
areas.
4. Inform the Departmental Inspection Officers for the guidance his/her requires in specific
areas.
5. Formulate minimum academic programme and institutional plans with the help of his/her
assistants and implementing it.
6. Arranging demonstration lessons in all the subject areas by competent subject
teachers.
7. Arrange
action research programmes.
8. Hold
Conferences, workshops, seminars etc.
9. Encourage
innovative activities.
10. Organise
supervised study, self-study by students,
tutorials, club activities etc.
11. He/she
should arrange supervised study for
the afternoon
session with one teacher for
each section and proportionately adjust the remaining teachers for night
supervised study.
12. He/she
should see that every teacher
shall be
entrusted with 6 duties in
a week,
i.e.,
3 day duties and
3 night
duties - the day duty
study starts
from 2.15
p.m. to
4.30. p.m. and no deviation can
be entertained.
The night
duty shall
start from
7.00 p.m.
to 9.00 p.m. in the schools
where the
strength is less than 326
and from
7.30 p.m.
to
9.30 p.m. where the
strength is more than 500
and above.
13. Every Day: i) supervised study shall be organized for 90 minutes (ii) remedial
teaching/ club activities
for 45
minutes.
B)
SUPERVISION:
1. Periodical (month) Check-up of the lesson plans and year plans prepared by the
assistants.
2. Preparation
of timetables
and their
proper implementation.
3. While
preparing the time-table, he/she should
see that
time-table invariably include the duties of teachers
for supervised
study, remedial teaching and club
activities.
4. Observation of class-room teaching of the Assistants to the extent of the period
during a working day, during every
fortnight (Preferably x Class) and
recording it with suggestions for improvement
in the
prescribed proforma.
5. He/she should invariably maintain the monthly work done statements for each teacher
in the
proforma enclosed (Annexure) and the
monthly performance appraisal forms
in the
enclosed proforma (Annexure)
6. Proper organization of activity areas i.e., Physical Education, Health Education,
Creative Activities, S.U.P.W. and
Moral Education.
7. Introduction of Scouting and Guiding as co-curricular activities and their proper
supervision.
8. Preparing the school for participation in Science Fairs, Mathematical Olympiad,
General Knowledge Test and
in Games
and Sports
competitions etc.
9. Completion
of syllabus
as per
the Common
Examination Board Plan.
10. Arranging
Book Banks,
Sanchayakas, Co-operative Stores etc. wherever
possible.
11. Maintenance
of a
watch register
to note
the academic
work turned
out by
Assistants and Para academic work.
12. Supervision
of Hostel.
C)
ADMINISTRATION:
1. The
practice of sanctioning 5 optional
holidays to the teaching and
non-teaching staff should be dispensed
forthwith. He/she may be permitted to declare holiday for
school/college synchronizing local festival/jataras.
2. He/she
shall distribute
the inchargeships
and secondary
duties among all the teaching
staff and no individual
teacher shall be over-burdened.
3. He/she should see that three teachers are put on duty on all holidays on rotation
basis and the teachers
entrusted with holiday duty shall
be present
in the
campus and will be held responsible
for any
kind of
untoward incident during the time
of their
holiday duty.
4. He/she should see that all the staff members should invariably report on the re- opening
day of
the school/college
after availing
summer vacation. In case, any
of the
staff members who could
not turn
up for
duty on
the re-opening
day, such
individual member may be
sanctioned E.L. available at his/her
credit.
5. Submit
confidential reports at the end
of the
year to
the Secretary.
6. Maintain
all the
Registers prescribed in A.P.E.R. and
by the
Secretary.
7. Collect,
utilize and maintain the accounts
relating to special fee funds.
8. Organize auditing of accounts by the empanelled auditors & submits reports toGurukulam
9. Supervise
the work
of office
staff.
10. Submit
pay bills
etc. promptly.
11. Ensure
regular attendance of teachers, pupils
and Office
staff.
12. Conduct
daily school
assembly, arrange for the proper
maintenance and utilization of Library, school
uniform, celebrate National Festivals, make
the pupils
participate in competition of academic importance.
13. Conduct
tests and
examinations efficiently.
14. Conduct any other assignment and responsibilities specifically entrusted by the
Department
and/or management.
15. Organise
Parent-Teacher Association.
16. Community
development activities for school improvement
programmes.
17. Arrange
annual stock verifications.
18. The job-charts
of all the staff shall
be displayed
in the
office of the principal.
19. There shall not be any deviation in the events approved by the Secretary in the calendar
of events.
20. The secondary
duties entrusted
such as issue
of Text book,
note books,
cosmetics, clothing, etc. shall
not cause
interruption to the supervise-study.
II. JOB CHART FOR JL/PG/TG TEACHERS:i. ACADEMIC:
A) Preparation:
1. He/ she has to prepare Annual Plan. If the Society is supplying the Annual Plans,
he/she has to make additions that he/she
deems fit. The Annual Plan supplied is based
on minimum
academic programme
2. He/she
should write lesson plans for
all the
topics and for all the
subjects he/she is teaching every week
and submit
the same
for perusal
by the
Principal on the first
working day—of every-week.-The lesson-plans shall-be prepared unit-wise
and if
the unit is big, sub-unit-wise.
3. The subject teachers have to develop their respective laboratories. Language
teachers also have to
develop language laboratories.
4. The
teachers should go through the
list of
books available
in the
school library and list out
books for extra reading by students of different classes in their subjects. They should periodically submit a list of books in their subjects to the Principals, for
enriching the school library.
5. The
respective subject teachers have to
prepare students for Mathematics Olympiad,
National Talent Search Test,
Quiz, General
Knowledge tests, Science Fairs etc.,
6. He/she shall prepare Question Banks Unit wise or sub-unit wise, as per his/her
teaching notes and submit
the same
for perusal
by the
Principal on the first working
day of every week along with
his/her lesson plans.
7. He/she
shall, in consultation with the
Principal, arrange extension lecturers in
his/her subject for the benefit of
the students.
B) INSTRUCTIONAL HOURS:
1. It should be his/her endeavor to inculcate in his/her students a love for his/her
subject.
2. He/she shall utilize the entire period allotted to the subject for teaching and for
meaningful "teaching learning activity"
only.
He/she should not try to
propagate any
'lsm' other
than “Patriotism”.
3. He/she is prohibited from taking up correction of home work and assignments or answer
scripts valuation and writing of
lesson plans or reading books/journals/news
papers in the instructional
hours and
Supervised study.
4. He/she should complete the syllabus both month-wise and annually in time and certify
at the
end of
the year
that he/she
taught the entire syllabus prescribed
for the classes entrusted to him/her.
C) EVALUATION:
1. He/she shall prepare the question papers along with Blue print and Principles of valuation and submit to the Principal for approval before 3 days of the
commencement of each monthly
and terminal tests. In the case of APRE Common
examinations, Principles
of valuation is to be prepared only on the day of
examination.
2. In
addition to the routine monthly
and terminal
tests, he/she shall conduct 10
flash tests, 10 slip tests and 30 assignments in his/her subject spread over the year
uniformly. The students should
not be
thrust with many tests during
the third
term.
3. Answer scripts of monthly tests are to be corrected @ 30 scripts per day and depending
upon the
number of students. Proportional time shall be taken
by him/her
from the date following the date of examination
in his/her subject. Marks sheets along with answer scripts are to be submitted to the Principal for his/her perusal
within a week’s time from the
date of
the exam.
Class teachers
should prepare and issue progress cards
immediately thereafter.
4. He/she has to prepare graded assignments for the gifted, the average and the low achievers.
5. Every
PGT/TGT shall maintain case sheets
for the
low achievers
and take
necessary remedial action.
6. He/she
shall correct
the written
work of
the students
and submit
to the
Principal for his perusal
as and when the latter demands or as per the calendar of events. The written
work includes
- assignments,
flash tests,
slip tests,
composition work and any other notes
that is
given by
him for
a specific
purpose. He/she shall prepare lists
of common errors and correct students
from committing
them.
D) SUPERVISION:
1. He/she shall attend supervised study during day time and self-study during night time,
as per
the time-table
supplied to him/her in the
institution.
2. He/she shall utilize the supervised and self study periods for helping the gifted as well
as the
low-achievers, without causing disturbance to
the other
students in the class.
3. He/she
shall attend
the supervised
self study
periods in approved dress only
(Gents are not expected to come in lunges/night dresses). Dress gives smartness and decency.
E)
GENERAL:
1. He/she
should guide junior teachers in
his/her subject and build up
team work
in his
department.
2. He/she along with the other teachers of his/her subject should prepare charts, models and other aids to take the teaching more effective, besides putting the
available aids to full
use.
3. It should be his/her endeavor to diagnose the individual deficiencies of his/her
students and help them
to overcome
the same.
4. He/she
should undertake action research and
innovative practices.
5. He/she
should know that the twin
aims of
the institutions
are “academic
excellence” and “all round development of the personality” of the students and hence give his/her
very best
to realize
these aims.
F) ADMINISTRATIVE
1. He/she
shall attend
the assembly
without fail. Absence at the
assembly is a serious offence.
2. He/she
shall be
in the
class assigned
to him/her
within 3 minutes from the
stroke of the bell and shall
not leave
the class
till the
bell for
that period
is given.
He/she shall not stay in that
class after
the bell
is given
as that
deprives the other teachers from
utilizing his/her full time
of the
period.
3. He/she
must attend
to all
classes
including supervised and
self-study, tutorials and club-activities
in time.
Absence from the classes assigned
shall be
viewed seriously. He/she shall not leave the school
premises during working hours except with the written
permission of the Principal.
4. There
shall not
be any
adjustment in the supervised study
among the
colleagues. The absence of supervised
study shall be treated as absent for the entire day and the leave
eligible shall be granted and
informed accordingly.
5. He/she
must attend
to extra-work
periods assigned.
6. He/she
shall maintain
the following
records/registers.
A) Teaching
Notes (Lesson
Plans). B) Teaching Diary. C)
Record of low-achievers. D) Personal marks
registers. E) Year-plans. F) Question
banks. G) Club activity Records.
H) Record of test
papers of all tests. I) Record of Questions given
for assignments,
flash tests and slip
tests.7. He/she shall take up one innovative project every year and guide the students to actively
participate in District Science Fair,
Quiz programme,
Essay writing,
Debating and such competitions as applicable
to him/her.
8. When
he/she dines in the mess,
he/she shall sit with the
students and dine. This helps
to inculcate good table
manners, ensures discipline and avoid
wastage.
9. In
secondary duties, such as issue
of text-books,
note-books, cosmetics, etc. shall be
done as per the circular given
by the
Principal without causing any disturbance
to the
supervised study periods.
10. He/she shall have to discharge the following secondary duties in addition to being
incharge for certain stocks
and stores and be convener for different committees
appointed on various occasions
for conducting
the school
activities.
a) V.P. b) House
Master/Loco parent c) Dy. Warden
d) Student Coordinator
11. He/she
shall attend
to all
school functions without fail, even
if the
functions are on a holiday or
outside the instructional hours.
12. During
terminal holidays and summer vacation,
he/she has to act as
incharge of the institution, according to
the orders
of the
Principal for periods not exceeding
10 days.
13. He/she has to discharge any other duty assigned by the Principal for the smooth
running
of the
institution at all times.
G) OTHERS:
1. Language teachers appointed as conveners have to bring out the monthly issue of
manuscript magazines.
2. Non-language
teachers appointed as conveners have
to conduct
educational exhibition and the Anniversary Day.
3. He/she
shall extend
his/her full co-operation to the
V.P., Dy.
Warden & principal in maintaining discipline of a high
order in
the institution
and participate
in all
activities of the institution that aim
at all-round
development of the children.
III. DUTIES OF VICE-PRINCIPAL:
1. Assisting
the Principal
in the
process of admissions.
2. Preparation
of Nominal
Rolls for
Public and Common Examinations.
3. Preparation
of recognition
proposals of Schools/Colleges.
4. Preparation
of Institution
plan.
5. Supervision of the duties
of House
Masters
6. Preparation of teacher’s performance
appraisal
7. Scouting
8. Assisting
the Principal
in conducting
meetings and other committee meetings
as per
the calendar.
9. Granting
permission / leave to the
students.
10. Maintenance of buildings, observation of clean and green programme every 3rdSaturday.
,
11. Ensuring
the preparation
of lesson
plans, teaching diaries by the
teachers
12. Allotment
of additional
duties to teachers relating to
study hours.
13. Supervision
of study
duties of the teachers.
14. Allotment
and Supervision
of Holiday
duties.
15. Monthly review
of coverage
of syllabus
and submission
of reports
to the
Principal.
16. Identification of Slow learners, Preparation
of Action
Plan for
remedial coaching and periodical review on
the progress.
17 Hostel
Supervision.
18. Conduct
of spot
valuation for entrance and school
level exams.
19. Implementation
of calendar
of events.
20. Supervision
of Day Study, remedial teaching for slow learners, club activities, etc., from
2.30 P.M.
to 4.30
P.M.
21. Adjusts the
work of
teachers on leave with the
other teachers
and maintain
proper records.
22. Arrangement
of special supervised studies in the early morning and in the evening
before the public examinations.
23. Any other
duty assigned
by the
Principal from time to time.
24. Being the holder of the Joint Account, he should assist the Principal in discharging
routine financial transactions of the Institution every
day
25. Issue
Gate passes
to the
students who are leaving the
campus for various reasons, and
collect them after their
arrival to the Institutions with his/her signature.
26. Organizing
co-curricular and extracurricular activities.
27. Organizing
National festivals, school day etc.
28. Organizing
sports-meet, Science fair, excursion etc.
29. Scrutiny
of written
work of
students
30. Preparation
of rank
list of
students in every class.
31. Looking
after the
overall health condition of the
students and taking up of
necessary precautionary measures.
32. Supervision
of night
study from
7 P.M.
to 9.P.M.
33. Conducting
Kit inspection
in the
morning from 7AM. to 7.15
AM along
with A.N.M,
PET and concerned House Masters.
34. Preparation
of Promotion
list’s of 5th, 6th,
7th, 8th &
9th Class students
after annual
examinations are conducted.
35. Motivation
and Supervision
of Cultural
Programmes of Schools / Colleges.
36. Arrangement
of Guest
Lectures, Seminars, etc., with the
help of
teachers / lecturers and with available
other professionals
in different
fields.
IV. DUTIES OF PHYSICAL DIRECTOR
&
PHYSICAL EDUCATION TEACHER :
1. The
PD/PET should wake up the
students early in the morning
at 5:00
AM and
conduct physical education and yoga classes after completion of their nature calls. The timings
suggested are 5:30 AM to
6:00 AM.
2. He / She
should also conduct morning assembly
and roll
call in
the evening.
3. He
/ She
should maintain discipline at the
time of
serving milk, breakfast, lunch, tea
and dinner.
4. He / She is responsible for the general discipline of the school / College and
cleanliness of the campus
and maintenance
of the
playgrounds.
5. He
/ She
should maintain the records of
the physical
measurements of the boys/girls every year and note the
progress.6. He / She
should assist the medical staff
at the
time of
the medical
inspection.
7. He / She
should arrange and organize the
meetings in a disciplined manner.
8. He / She
should lead the students at
the time
of field
trips and
excursions.
9. He / She
should also attend to night
study classes
whenever assigned.
10. He / She
should prepare the students to
participate in games and sports
for district
and state level competitions.
11. He / She
should attend the extra work
classes and also Health Education
classes and
Moral Instruction
classes whenever he / she
is asked
to, by
the Principal.
12. He / She
should see that his /
her wards
(students) get up at 5:00
AM in
the morning
and attend their programme
as per
the calendar
of events
till they
go to
bed daily.
13. He / She
should attend any other work
assigned by the principal from
time to
time for
the development of the
Institution.
V. DEPUTY WARDEN :
1. The Deputy Warden is the in charge of the hostel. He/She should prepare monthly
indents and get them
approved by the Principal and
attend the purchases from Super
Bazar, Co-operative Societies and
Civil Supplies
and other
Government agencies.
2. He/She
has to
maintain all the relevant records
pertaining to the Hostel and
he she
is responsible for maintenance of the
stocks and accounts.
3. It
is his/her
duty to
maintain discipline and orderliness in
the dining
hall with
the help
of the House Masters ‘and Physical
Education Teacher / Physical Director.
4. It is his / her duty to adjust the per-capita expenditure within the provision and submit monthly per-capita statements and should regularly be sent to the Society
through the Principal.
5. At
the time
of receipt
and issue
of milk,
vegetables and other provisions, he/she
must be present along with one
or two
students and should sign in
the registers
in token
of receipts and issues.
6. He/She
must maintain
indent sheets for daily issue
to cooks
in duplicate
duly signed
by them.
7. He/She
must see
that all
the eligible
staff members
should sit along with the
children in the dinning hall and
the items
prepared should be served properly
to all
of them.
8. He/She
must see
that nothing
is waste
in the
dining hall at any time.
9. He/She
should see that the health
and hygienic
conditions in the kitchen and
dining hall are maintained properly.
10. He/She should stay one or two days after the closing day of every vacation and holidays
to verify
the stocks
and to
seal the
kitchen and storeroom. He/She should
also be present one or two days before
the re-opening after every vacation and holidays
to prepare
indents and get the stocks
in advance.
11. He/She
should collect guest fee from
guests / parents and non-eligible
staff members
and deposit the amount
with the
principal every day.
12. He/She should conduct food committee meetings once in a month to take the
suggestions from the committee
members in maintaining the hostel.
13. He/She should arrange one of the staff members as in charges Deputy Warden
whenever he / she
takes leave
with the
approval of the Principal.
14. He/She should
seek the
permission of the principal and
the food
committee for introduction of any new
system or withdrawing any old
system in the dining hall.
15. Leave for kitchen Staff will be granted only on the recommendation of the DeputyWarden.
15. a) He/She shall
be present
in the
dining hall during breakfast, lunch
and dinner.
16. He/She has to co-operate with the principal
and discharge duty entrusted to him / her by the principal for smooth and
efficient functioning of the Institution.
VI. DUTIES
OF HOUSE MASTERS:
1. House
Masters have to work as
loco-parents in Residential Schools
/
Colleges. They have
to maintain the log book with all the personal information of the students
belonging to their houses
and he/she
is in
charge of the academic development
of the
students under his /
her control.
2. They have to attend the kit inspection and make arrangements by the students to keep
the dormitory
surroundings in a neat and
tidy manner.
3. He / She should appoint group leaders and house leaders and see that proper
cleanliness and discipline be
maintained in the dormitories.
4. House
Masters should arrange the student’s
batches and leaders for dining
hall duties
and to maintain the dhobi and
barber accounts.
5. House
Masters should see that the
students do not spoil any
school property and not to
waste any
food material
in the
dinning hall.
6. He
/ She
should collect the pocket money
from the
students and issue them as
per their requirements and maintain an account book for the purpose and ensure that they
do not
keep money
or valuable
articles with them.
7. The
House Masters
should attend the dormitory daily
after night
self study
and take
the attendance of the
students.
VII. DUTIES OF ANM:
1. He / She is
the in
charge of the health clinic
and he
/ she
has to
work hard
to improve
hygienic conditions in the
campus.
2. Though his / her duty is of emergency nature around the clock. He / she should
attend the clinic in
the following
timings.
7:00 AM to
8 AM,
9:30 AM
to 12:00
noon. 1:00
PM to
2:00 PM
and 6:00
PM to
7:00 PM
and shall be
available at all times whenever
his/her presence is demanded.
3. He
/ She
has to
act according
to the
advice of the school doctor
and issue
medicines to the sick boys /
girls.
4. He / She
should maintain the stock and
issue registers
of medicines.
5. He
/ She
should maintain the health record
of the
students and assist the doctors
at the time of medical inspection.
6. He
/ She
should prepare indents for the
purchase of medicines and get
the approval
of school doctor and submit them
to the
principal.
7. He / She
has to
take up
the health
education classes as and when
allotted to him /
her by the
principal.
8. He
/ She
has to
pay special
attention towards the sick boys/girls
and accompany
them during the time of hospitalization
in emergency
cases.
9. He
/ She
has to
supervise the cleanliness and hygienic
conditions at kitchen, dining hall and
toilets every day.
10. He / She should
look after
all the
needs of
the sick
children and arrange for proper
diet.
11. He
/ She has to co-operate with the principal and discharge any duty entrusted to
him / her by the principal for smooth and efficient functioning of the
Institution.
SCHEDULE OF
MEETINGS
Every Month 4th Day :
Staff Meeting Every Month 5th, 20th :
Faculty Meeting Every Month 6th Day :
Food Committee
Every Month 7th Day :
House Masters Meeting
Every Month 8th Day :
Students Representatives Meeting
Every Quarter :
Parents Committee
Every month between
10th to 15 : Meeting
with PO's
of ITDA.
Note: If a particular day happens to be a holiday,
meeting should be conducted on the following working day.
AGENDA
STAFF
MEETING:
In the first staff
meeting of the academic year,
certain significant issues like Annual
Plan, conducting Bridge Course, Time-Table allotment of classes, assigning duties of House-
Master ship and other
in-charges should be decided. A
detailed review of previous
year’s results and identification
of low
achievers on the basis of
final results
of the
previous year, and performance
in entry level test have to be made. Action Plan for improving the
standards of low-achievers, duly keeping
in view the difficult areas in learning has to be prepared.
Assigning the duties and responsibilities
to teachers
and students
according to the action plan should be done. After conducting the bridge course and post learning test,
thorough analysis on performance
of students
should be made.
In the subsequent meetings, a detailed review of the progress of the students,
completion of syllabus as
per the
year-plan and other relevant issues
regarding changes in in-charge ships etc.,
may be
discussed.
MEMBERS
OF FOOD COMMITTEE
Principal Chairman
Deputy
Warden Convener
Members:
1. House
Masters 5. One of
the teachers
on rotation
basis
2. P.E.T/P.D 6 V.P.
3. ANM 7. Incharge of
Water &
Electricity
4. A Student representative
from each
class
AGENDA
1. Discussion
on menu
and changes
(if necessary)
2. Cleanliness
in and
around the Dinning Hall
3. Quality
of food
4. Allotment
of supervisory
duties at Dinning Hall
5. Measuring and checking the quality and quantity of food, provisions, milk,
Vegetables and eggs by
the food
leaders and teachers.
6. Incurring the expenditure within the limits of per-capita as per the schedule
prepared by the School
in the
month of
June.
7. Problems
of kitchen
staff
8. Any other relevant
issues.
I. RESPONSIBILITIES OF
FOOD-COMMITTEE
1. The School Food Committee should determine a food scale after finalization of tender rates by the DPC in the first Food Committee meeting for Daily-Issue of
provisions. The Deputy Warden
should issue the provisions accordingly.
2. Deputy Warden along with one of the members of Food-Committee and one
Student
Representative should be present and
receive the provisions.
3. On festival days
and other
important occasions excess issue of
provisions may be made with due
approval of Food Committee.
4. Signatures of a Cook and students’ representative may be taken at the time of daily
issue of
provisions.
5. After
every meeting
of the
Food Committee,
physical verification of stock should
be done in the presence of one of the members
of the Food Committee
compulsorily.6. Staff Nurse and Deputy
Warden should apprise the Food Committee about steps taken
by them
to improve
cleanliness and hygiene in and
around the Dining Hall and seek
other members’
opinions to improve further.
7. The Food
Committee should discuss and allot
dining hall duties to teachers.
8. Deputy
Warden, PET/PD and a teacher
on duty
should be present in the
dining hall at the time of
serving food.
II. RESPONSIBILITY OF THE PRINCIPAL:
1. The Principal should conduct Food Committee Meeting on 6th of every month without
fail
2. The
Principal should examine the per-capita
of previous month and explain
it in
the Food Committee meeting.
3. The Principal should see that the resolutions adopted in the Food Committee
meetings are implemented by
the Deputy
Warden.
4. The Principal should welcome the suggestions offered by the House-Masters,
Teachers, PET/ PD, Staff
Nurse and
students’ representatives and take appropriate
action.
5. The
Principal should make alternate arrangement
promptly when any member of
the kitchen staff goes
on leave.
III. RESPONSIBILITY OF THE DEPUTY WARDEN:
The Deputy
Warden should prepare the per-capita
particulars of the previous
month before 4th of
every succeeding
month and
present it before the Food
Committee. He should also study the
problems (if any) and present
them before
the Food
Committee
for solution.
1. The
Deputy Warden should circulate the
notice of Food Committee Meeting
to all
the members on the
5th of every
month (one
day in
advance)
2. The Deputy Warden should implement the resolutions adopted in the Food-
Committee Meeting without fail.
3. Leave has to be granted
to Kitchen Staff with prior permission of the DeputyWarden.
4. The Deputy Warden should properly utilize the amounts sanctioned for the purchase
utensils every year.
HOUSE MASTERS’ MEETINGS
House Masters’ Meetings
should be convened before the
Food-Committee Meetings on the same day.
AGENDA
1. Special
attention on students’ progress.
2. Checking
the students’
absentism .
3. Maintenance
of House
attendance registers.
4. Paying
special attention on students’ health
and responding
promptly.
5. Observation of health and hygiene of students and intimating the parents concerned
in time
in case
of any
problem.
6. Maintenance
of cleanliness
in and
around the dormitories.
7. Maintenance
of student’s
bio-data with relevant addresses.
8. Observation
of students’
behaviour, discipline and taking necessary
steps.
9. Maintenance
of Students’
Movement Register,
10. Correspondence with parents whenever any Student remains absent longer than the
permitted days.
11. Any other
relevant issues.
FACULTY MEETINGS
Faculty
meetings should be conducted on
the
5th & 20th of
every
month (After 3.00P.M).
5th day of Every Month : Languages
20th day of Every Month : Non-languages
AGENDA
1. Completion of syllabus as per year plan. The Principal has to verify and attest
Teacher/Subject/Subject
wise syllabus
completion details.
2. Conduct
of month-wise
Slip, Flash
and Assignment
tests.
3. Mistakes
identified in students’ written work.
4. Principal’s
observations on the valued Answer-scripts
of students.5. Analysis of progress made by low achievers
with the help of Personal Marks
Register.
6. Analysis of high achievers’ performance with reference to the Personal Marks
Register
and steps
for encouragement.
7. Proper
utilization of available Teaching Aids and Equipment. Procuring
necessary
Teachings
Aids that
are not
available.
8. Discussion
on proper
utilization of K-Yans.
9. Progress
Reports should be sent to
the parents
within ten days of the
conduct ofTest/exam.
10. Discussion
on club
activities.
11. Discussion on preparation of students for various tests and examinations such as Maths Olympiad, NTS, Hindi, Telugu tests conducted by various institutions and Science
Fair.
12. Conduct
School level Model Tests for
NTS, Maths
Olympiad and other talent tests.
Send the names of the meritorious students (i.e., those who secured above 80%
marks).
The Society
will sanction
the amount
required for paying of entry
fee.
STUDENTS COUNCIL
MEMBERS (TEN)
1. School
Pupil leader
2. Food
Leader
3. Games
and Sports
Leader
4. Cultural
leader
5. Library
/ news
leader
6. Clean
and Green
leader
7. Discipline
leader
8. Health
Leader
9. House
leader for each house.
10. Class
leader for each section
Each leader is
associated with one deputy leader.
The above ten
leaders shall constitute students council
members. These ten member may be
called for different committee meetings.
Dy. leader
will present
only at
the time
of absence of first
leader.
The student’s council
members shall present in the
respective committee meetings as representatives of the students conducted
by principal.The respective student council members shall
Co-ordinate the different activities to be conducted at school level like
conducting Prayer, National Festivals, Annual Day etc.
SUPERVISION OF PRINCIPAL
Weekly Supervision
Monday Lesson Plans
Tuesday Seminar &
Clubs
Wednesday Remedial
Teaching
Thursday Slow Learners
Record
Friday Student Counseling
Saturday Teaching Diary &
Seminars
Daily Supervision
1. Student
Attendance, Staff Attendance
2. Hostel
Attendance,
3. Students
Roll Call
Attendance
4. Sick
Students Particulars
5. Cleaning
6. Kit Inspection
7. Health
Supervision
8. Hostel
Visit
9. Games
10. Cash Book,
Hostel Registers etc.
11. Class Room
Inspection
Other Items
1. Every
Month 4th week Student
Homework.
2. Every
term Parents
Meeting
3. Purchase Committee as per requirement.